What can I do with a Team Member License in BC
It’s incredibly interesting to analyze the capabilities of the Team Member license, and the reason is clear: the price is substantially lower than its bigger siblings, the Essential and Premium licenses. In this post, we explore the possibilities offered by the smallest of the Business Central licenses.
In today’s business environment, where efficiency and resource optimization are key, many organizations look for ways to extend the use of their digital tools without incurring unnecessary costs. Microsoft Dynamics 365 Business Central offers a smart solution to this challenge: the Team Members license.
What is a Business Central Team Members license?
The BC Team Members license is designed for users who do not need full access to all ERP functionalities. It’s a more economical option that allows employees to participate in key processes without requiring an Essentials or Premium license. In other words, it’s ideal for profiles that only need to consult information, enter basic data, or collaborate in workflows.
Once again, Microsoft doesn’t make it easy—there are two key licensing factors to consider:
- There is more than one license named Team Member, specifically Dynamics Team Member. We must not confuse them, as this one works across the Dynamics environment EXCEPT for Business Central. For the ERP, there is one with a full name: Dynamics 365 Business Central Team Member.
- Microsoft does not offer an upgrade path between the Team Member license and its bigger siblings. Once subscribed, conversion is not possible.
Included functionalities
To put it simply, it’s a read-only license—users can access information from any area of the system, such as sales, purchasing, finance, inventory, etc. It corresponds to the former Limited license in Dynamics NAV. Although it’s a limited license, it offers a set of very useful functionalities for day-to-day tasks, allowing users to:
- Participate in workflows: They can approve or reject documents and processes, such as purchase requests or vacation approvals.
- Manage personal data: They can create, edit, and delete personal records, such as timesheets, expenses, or absences.
- Enter limited data: They can input information into specific journals, such as expense or time journals.
- View reports: Access to reports and Power BI dashboards integrated into Business Central.
What can’t they do?
It’s important to understand that this license is not intended for users managing complex processes. Some of the limitations include:
- They cannot create or post sales or purchase orders.
- They do not have access to advanced functionalities such as manufacturing, service management, or full accounting.
- They cannot post invoices or perform bank reconciliations.
Who is this license ideal for?
The Team Members license is perfect for:
- Warehouse staff who only need to register inventory movements.
- Employees who need to approve documents or requests.
- Users who only need to consult information without modifying it.
- External or temporary collaborators with limited functions.
- Senior management, who typically access the ERP but do not perform tasks—only supervise.
Benefits for the company
In many organizations, not all employees need full access to an ERP like Microsoft Dynamics 365 Business Central. For these cases, there is a lighter and more economical option: the Team Members license.Cost savings: Being more affordable, it allows for broader ERP usage without inflating the budget.
- Greater adoption: Makes it easier for more employees to integrate into the company’s digital processes.
- Flexibility: Adapts to different profiles and needs within the organization.
The Team Members license is a smart way to extend the use of Business Central to more people in your organization without incurring unnecessary costs. Carefully evaluate each user’s needs and optimize your technology investment. All the info regarding the capabilities of the Team member license at this link:
https://community.dynamics.com/blogs/post/?postid=552a6699-79f3-ee11-a73d-0022484f4b6d
Remember that our sales team is 100% available to help clarify any questions you may have. Contact comercial@grupodynasoft.com and our team of experts will assist you as soon as possible.
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